Click Set to set the tab, and then click OK. To change the position of an existing custom tab stop 1. In the Tab stop position list, select the tab stop you want to change. Click the Clear button to clear the existing tab stop. Enter the replacement tab stop position in the Tab stop position box, click Set, and then click OK. Earlier in this chapter, you learned about methods of applying formatting to para- graphs. This topic covers methods of formatting the text of a document. Formatting that you apply to text is referred to as character formatting.
By default, the font used for text in a new blank document is point Calibri, but you can change the font of any element at any time. The available fonts vary from one computer to another, depending on the apps installed. Sometimes you can set additional sizes beyond those listed.
The font size is measured in points, from the top of the ascenders letter parts that go up, as in h to the bottom of the descenders letter parts that drop down, as in p. The most common are regular or plain , italic, bold, and bold italic. For example, you might use a bold font style in various sizes and various shades of green to make words stand out in a newsletter. The available effects match the current theme colors. To change the font of selected text 1.
On the Mini Toolbar or in the Font group on the Home tab, in the Font list, click the font you want to apply. Then press the Enter key. To format selected text as bold, italic, or underlined 1. To cross out selected text by drawing a line through it 1. On the Home tab, in the Font group, click the Strikethrough button. Select the characters you want to reposition. To apply artistic effects to selected text 1. Then make selections on the submenus to apply and modify those effects.
To change the font color of selected text 1. In the Theme Colors or Standard Colors palette, select a color swatch to apply that color to the selected text. In the Colors dialog box, click the color you want in the honeycomb on the Standard page, or click the color gradient or enter values for a color on the Custom page. To change the case of selected text 1. If the selection ends in a period, Word does not include the Capitalize Each Word option in the rotation. If the selection does not end in a period, Word does not include Sentence case in the rotation.
To highlight text 3 1. When the pointer changes to a highlighter, drag it across one or more sections of text to apply the highlight. Click the Text Highlight Color button or press the Esc key to deactivate the highlighter. To copy formatting to other text 1. Click anywhere in the text that has the formatting you want to copy.
When the pointer changes to a paintbrush, click or drag across the text you want to apply the copied formatting to. If you activated the Format Painter for multiple targets, repeat step 3 until you finish applying the formatting. Then click the Format Painter button once, or press the Esc key, to deactivate the tool. To repeat the previous formatting command 1. Select the text to which you want to apply the repeated formatting.
To open the Font dialog box 1. To remove character formatting 1. Select the text you want to clear the formatting from. To change the character spacing 1. Select the text you want to change.
Open the Font dialog box, and then click the Advanced tab to display character spacing and typographic features. In the Spacing list, click Expanded or Condensed. In the adjacent By box, set the number of points you want to expand or condense the character spacing. In the Font dialog box, click OK. Used judiciously, character formatting can make a plain document look attractive and professional, but excessive use can make it look amateurish and detract from the message.
Bear in mind that lowercase letters tend to recede, so using all uppercase capital letters can be useful for titles and headings or for certain kinds of emphasis. However, large blocks of uppercase letters are tiring to the eye. Until the advent of computers, individual characters made of lead were assembled to form the words that would appear on a printed page. The characters were stored alphabetically in cases, with the capital letters in the upper case and the small letters in the lower case.
Create and modify lists Lists are paragraphs that start with a character usually a number or bullet and are formatted with a hanging indent so that the characters stand out on the left end of each list item.
Fortunately, Word takes care of the formatting of lists for you. You simply indicate the type of list you want to create. When the order of items is not important—for example, for a list of people or supplies—a bulleted list is the best choice. And when the order is important—for example, for the steps in a procedure— you will probably want to create a numbered list.
If the list is numbered, Word automatically updates the numbers. You can change both the overall indentation of the list and the relationship of the first line to the other lines. To format a new bulleted or numbered list as you enter content 1. When you start a list in this fashion, Word automatically formats it as a bulleted or numbered list.
When you press Enter to start a new item, Word continues the formatting to the new paragraph. Typing items and pressing Enter adds subse- quent bulleted or numbered items. To end the list, press Enter twice; or click the Bullets arrow or Numbering arrow in the Paragraph group on the Home tab, and then in the gallery, click None. Select the paragraphs that you want to convert to list items. On the Home tab, in the Paragraph group, do either of the following: Click the Bullets button to convert the selection to a bulleted list.
To create a list that has multiple levels 1. Start creating a bulleted or numbered list. In the case of a bulleted list, Word changes the bullet character for each item level. In the case of a numbered list, Word changes the type of numbering used, based on a predefined numbering scheme. To modify the indentation of a list 1.
To sort bulleted list items into ascending or descending order 1. Select the bulleted list items whose sort order you want to change. In the Sort by area, click Ascending or Descending. To change the bullet symbol 1.
Select the bulleted list whose bullet symbol you want to change. On the Home tab, in the Paragraph group, click the Bullets arrow. In the Bullets gallery, click the new symbol you want to use to replace the bullet character that begins each item in the selected list.
To define a custom bullet 1. In the Bullets gallery, click Define New Bullet. In the Define New Bullet dialog box, click the Symbol, Picture, or Font button, and make a selection from the wide range of options. Click OK to apply the new bullet style to the list. To change the number style 1. Select the numbered list whose number style you want to change. On the Home tab, in the Paragraph group, click the Numbering arrow to display the Numbering gallery.
Make a new selection to change the style of the number that begins each item in the selected list. Click OK to apply the new numbering style to the list. To start a list or part of a list at a predefined number 1.
Place the cursor within an existing list, in the list paragraph whose number you want to set. In the Set value to box, enter the number you want to assign to the list item. You can learn more about these and other AutoFormatting options by exploring the Auto- Correct dialog box, which you can open from the Proofing page of the Word Options dialog box.
You can select and clear options to control automatic formatting behavior One interesting option in this dialog box is Border Lines. With a couple of mouse clicks, you can easily change the look of words, phrases, and paragraphs by using styles. More importantly, you can build a document outline that is reflected in the Navigation pane and can be used to create a table of contents.
Apply styles Styles can include character formatting such as font, size, and color , paragraph format- ting such as line spacing and outline level , or a combination of both. Styles are stored in the template that is attached to a document. By default, blank new documents are based on the Normal template. The Normal template includes a standard selection of styles that fit the basic needs of most documents.
These styles include nine heading levels, various text styles including those for multiple levels of bulleted and numbered lists, index and table of contents entry styles, and many specialized styles such as those for hyperlinks, quotations, placeholders, captions, and other elements. By default, most common predefined styles are available in the Styles gallery on the Home tab.
For this reason, formatting document content by using styles produces a harmonious effect. After you apply named styles, you can easily change the look of an entire document by switching to a different style set that contains styles with the same names but different formatting. Style sets are available from the Document Formatting gallery on the Design tab. You can also modify style definitions by changing the template on which the document is based. On the Home tab, click the Styles dialog box launcher.
To change which styles are displayed in the Styles pane 1. Open the Styles pane, and then click Options. Open the Styles pane, and then select or clear the Show Preview check box. To add a style to the Styles gallery 3 1. In the Styles pane, point to the style, click the arrow that appears, and then click Add to Style Gallery. To remove a style from the Styles gallery 1. To apply a built-in style 1. Select the text or paragraph to which you want to apply the style.
If the style you want to apply is a character style, you must select the text. In the Styles gallery on the Home tab, or in the Styles pane, click the style you want to apply. To change the style set 1.
On the Design tab, in the Document Formatting group, click the More button if necessary to display all the style sets. Point to any style set to preview its effect on the document. Click the style set you want to apply.
Manage outline levels Styles can be used for multiple purposes: to affect the appearance of the content, to build a document outline, and to tag content as a certain type so that you can easily locate it. Outline levels include Body Text and Level 1 through Level 9. Most documents make use only of body text and the first three or four outline levels.
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